We’re looking for top talent to join the Satelles team. If you want to work with smart, passionate and hard-working people who are on a mission to protect our critical assets from Cyberattacks, contact us!

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Administrative Specialist (Virginia)

Under the direct supervision of the Senior Director of Finance this position provides administrative support for the executive team. This position composes routine correspondence and memoranda, executes the accounts payable process, including vendor management, invoice coding, assembling executive expense reports and vendor file maintenance. Additionally, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, office management and working on special projects. The position may assist with executive travel arrangements and coordinating food and beverages for meetings and conferences. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Creates and modifies various work products using Microsoft Office (Word, Excel, PowerPoint, Adobe)
Performs typical office and facility management type responsibilities.
Manages the accounts payable inbox, and upkeeps vendor files
Creates / prepares meeting materials (e.g., PowerPoint deck; agendas) and ensures distribution to appropriate individuals in a timely manner
Prepares PowerPoint presentations (placing already created charts/graphics in visually appealing places)
Coordinates meetings and conference calls as needed or anticipated
Collects, synthesizes, analyzes, and summarizes data
Tracks, maintains, and assists with metrics / metrics reports, finding any discrepancies in data
Develops and compiles reports for a variety of audiences
Records minutes at various meetings and archives them accordingly
Performs all other related duties as assigned

Essential Skills, Abilities, and Personal Attributes
Self-motivated and team player in achieving business goals
Excellent written communication skills with knowledge of proper grammar, punctuation and spelling
Flexible and adaptable; open to ongoing change in tasks and environment
Ability to use tact and diplomacy in both verbal and written communications
Excellent time management skills with ability to prioritize and effectively multi-task
Superior organization skills and proactive in anticipating business needs; identifies and contributes to developing efficient workflow methods
Detail-oriented and quality conscious
Ability to take initiative; attentive, assertive, confident, and willing to take appropriate action to accomplish tasks; ability to anticipate problems and act accordingly
Ability to manage confidential information appropriately

Advanced knowledge of Microsoft Word and Powerpoint, basic excel skills
Previous recent experience working in a professional setting
Must be a U.S. Citizen due to government contract requirements

Related Work Experience & Number of Years
A minimum of 4 years recent related experience or college education

Education, Certification & Licenses
Experience may substitute education
Preferred Associates Degree or higher

Working Conditions
Office Environment – This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Accelerating customer demand is driving our business to new heights. We are seeking motivated and talented new team members to join our exceptional team as we continue to meet this growing challenge.

Satelles is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

For more information, or to apply for this unique and exciting opportunity please contact us at:

California Office

1733 Woodside Rd., Suite 320
Redwood City, CA 94061

Virginia Office

360 Herndon Parkway #1400
Herndon, VA 20170

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